What is GDPR?
This is a new law coming into force on 25th May, 2018 which addresses what we can and
cannot do with your personal data.
Why do we collect and process personal information?
To administer membership records and collect fees
To publicise events and activities at the Club
To maintain duty rosters and notify members of their duties
To manage and publish race results
To provide information to those attending courses or events
To comply with our constitution and by-laws
For gathering aggregated data for RYA and other reporting
To manage provision of adequate facilities for members
To contact next of kin in case of emergency
To manage moorings and berths
The catergories of information that we collect and store
include
• Contact information for members – name, address, email address, phone
number(s), gender, DOB of minors
• Emergency contact information
• Boat information
• Medical and dietary information for those attending training courses
• Characteristics (in particular disability) for RYA reporting purposes
• Photos and videos of members and visitors taking part in Club events
• CCTV recordings for security
• Relevant qualifications and affiliations
Who do we share this information with?
Officers of the Club receive appropriate information to enable them to fulfil their duties
such as organising and running training courses, administering duties, administering
membership renewal
Aggregated attendance and disability data is shared with the RYA but this does not include
personal information. Name and contact details provided are made available to other
Officers of the Day to facilitate organisation of their duty team
CCTV recordings are shared with the police at their request
Videos and photos of members and visitors taking part in Club events are posted on our
website, local newspapers and other social media channels
Club Officers’ contact details are shared with outside organisations to provide a point of
contact.
We will not share your personal information with any third parties apart from those stated
here without your prior permission.
Changing or updating your personal information
You have the right to withdraw your consent to our holding your data at any time. To do so
contact the secretary at info@sfsc.co.uk
Requesting access to your personal data
You have the right to request access to information that we hold about you, and to correct
any inaccuracies. To do so contact the secretary atinfo@sfsc.co.uk
Questions or comments on this policy
If you would like to discuss anything concerning this policy send an email to
info@sfsc.co.uk
Complaints
You have the right to take any complaints about how we process your personal data to the
Information Commissioner:
https://ico.org.uk/concerns/
0303 123 1113
Information Commissioner’s Office, Wycliffe House, Water Lane, WILMSLOW, SK9 5AF